Starting February, monthly community meetings are held at 6:30 PM the 4th Tuesday of each month at the New Gulf Gate Library off of Gulf Gate Dr MAP. Owners and occupants are urged to attend.
The board has determined the assessment fee for 2018 will increase again this year to $220 per property. Invoices will be sent to arrive around December 1 for domestic addresses. International owners will deliver via email. Online payments can be made on the website from 11/28/2017 through 2/28/2018. The payment scheduled remains the same year after year:
BYLAWS ARTICLE XI ASSESSMENTS - Annual Payment Schedule
The annual meeting for the 2018 assessment year will be Monday 11/27/2017. The meeting place will be at the St. Andrews United Church across from the Gulf Gate East entrance at 6908 S. Beneva Road
As many of you know, the Board of Directors has been facing numerous problems with Commercial Style Trucks being parked in the neighborhood overnight for quite some time. Due to this ongoing problem, we are issuing a descriptive list of prohibited vehicles for all to abide by. The list is a clarification but not a replacement of the wording in Section 12 of our By-Laws.
The list of Prohibited Vehicles is as follows:
Thank you for your attention to this matter.
Board of Directors
Gulf Gate East Homeowners Association
Some of the residents in Gulf Gate East are using Nextdoor as a community social media to interact with fellow neighbors who have joined the site. The Board thought it might be interesting. Click here to visit the sight and sign up.
Home Improvement Approval Process
The Gulf Gate East HOA governing documents require written board approval for exterior improvements prior to the start of work with the exception of landscaping. Work may begin after the below process is complete.
TO BEGIN: It all starts with a Home Improvement Request to the board.
RESOURCE: Below are links to the forms and information from the website www.gulf-gate-east.com .
REQUIREMENTS: Each request is to include backing documentation regarding the construction, product and colors information etc. Items such as walls, hedges, fences, and all structures and enclosures require a survey map illustration showing the placement within the boundaries of the property. The ByLaws Article Section 11. Building and Use will provide the detail. When using contractors, they should be able to provide you with most everything you need to submit for approval to the HOA as well as the county for the permits.
CRITICAL NOTE REGARDING FENCE INSTALLATION: The Association recommends that you speak with all neighbors that boarder the fence to determine ownership within the survey boundaries, especially if you are replacing an existing fence. Please note that all boundary disputes are between property owners only. The HOA’s authorization is only for improvements within the legal boundaries of the property.
Fix-up Clean up
Property Inspection Checklist
The checklist above is a list of common areas for improvement and can be used to conduct self-inspections to help insure HOA compliance. A more comprehensive list of deed restrictions are in the bylaws.
For questions regarding the property inspections please write to: email@example.com
The official Gulf Gate East Newsletter contains vital information about the HOA and upcoming events. It is published to each email address in the official record, 4 times per year (1 per quarter). To update your official records with an email address please click here to download the Compliance Form. Email is the most cost effective way for the HOA to communicate.
Printed copies will be mailed to active owners and residents who do not show an email address in their official record. This method is however costly and time consuming for our volunteer managed HOA. Getting the newsletter from email is the most cost effective communication. It's another way to help keep the annual assessment fees to a minimum.
Submit photo, articles and questions to email: firstname.lastname@example.org
Go to the Newsletter page of this website to download your own copy of current or past newsletters.
For more information about the newsletter contact the HOA Board of Directors at email@example.com
The Gulf Gate East Color committee simplified the color charts. The charts are to be used as a guideline for homeowners who are planning home improvements. The Home Improvement request form is required as usual in advance of any work.
Click here to download the charts and forms:
Conducting business and RENTING PROPERTY
The association board put together a document portfolio for all Realtors, Property Managers and Agents who conduct business transactions in Gulf Gate East as well as Rental Owners. The links below contains the HOA submittal forms, instructions and requirements for closing a sale, lease or rental on all properties in GGE. Click to download a copy of the PDF files:
* If you have a story of interest regarding Gulf Gate East, you can submit it along with photos to firstname.lastname@example.org
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Annual Assessment Payments Due
Monday, January 1st
2018 annual assessments are due 1/1/2018.
2018 Assessment Late Fees
Thursday, February 1st
$25 Late fee will apply to unpaid 2018 Annual Assessments.