The Gulf Gate East HOA governing documents require written board approval for exterior improvements prior to the start of work with the exception of landscaping. Work may begin after the below process is complete.
TO BEGIN: It all starts with a Home Improvement Request to the board.
RESOURCE: Below are links to the forms and information from the website www.gulf-gate-east.com .
REQUIREMENTS: Each request is to include backing documentation regarding the construction, product and colors information etc. Items such as walls, hedges, fences, and all structures and enclosures require a survey map illustration showing the placement within the boundaries of the property. The ByLaws Article Section 11. Building and Use will provide the detail. When using contractors, they should be able to provide you with most everything you need to submit for approval to the HOA as well as the county for the permits.
Submit your packet to firstname.lastname@example.org.
The color committee will review the packet and most likely contact you.
Once approved by the committee it moves on to the Board for review and signatures.
Once approved by the board it is then reported to the official records where we record it and send you the official notice with all authorizing signatures allowing you to proceed.
No work can begin until the approval process is complete and all signatures are logged into records. Otherwise the property is in violation and subject to fines.
It is an easy process and doesn’t take too long.
CRITICAL NOTE REGARDING FENCE INSTALLATION: The Association recommends that you speak with all neighbors that boarder the fence to determine ownership within the survey boundaries, especially if you are replacing an existing fence. Please note that all boundary disputes are between property owners only.The HOA’s authorization is only for improvements within the legal boundaries of the property.
As you know, a major concern, over which we have little control, is the condition of the streets, scheduled for resurfacing in fiscal year 2017. Let’s not wait! We can begin road work hopefully, but your help is needed to continue to call, email, and send pictures to our county officials in support of the initiative. The squeaky wheel gets the oil! Send something today to the contacts as follows:
Tired of rusty looking sidewalks? One of your GGE neighbors found a product that cuts through the rust on concreate. You can find it at the local home centers:
Gulf Gate East resident Jan Welte has graciously volunteered to organize a Garden Club for the community. Jan and her husband Norm are origianlly from Illinois and have been active with various GGE HOA committees. Read more.....
Sarasota County Sustainability department representative Lee Hayes was a guest speaker at the Gulf Gate East Homeowners Association annual meeting on Nov 12. Everyone attending the meeting received an energy savings kit. It was a wonderful and informative presentation. Click here to download a copy of the slide show presentation for the Energy Efficient Home Workshop. For more information visit www.scgov.net
Report speeding to 365-Tags
Sargent Darrell Seckendorf from the Sarasota County Police Department spoke at the neighborhood meeting in January to address concerns regarding speeding in Gulf Gate East. The speed limit in Gulf Gate East in 25 mph, but many walkers and bikers have noticed many drivers exceeding the limit.
While the sheriff’s department has agreed to step up patrols, you can also report the speeding by calling 365-TAGS. Just dial the number and report the license plate number, along with the date, time and location of the speeding car. The driver will be notified of the offense and if the problem persists, they will be visited by one of Sarasota’s finest.
Fix-up Clean up
Property Inspection Checklist
The checklist above is a list of common areas for improvement and can be used to conduct self-inspections to help insure HOA compliance. A more comprehensive list of deed restrictions are in the bylaws.
Thanks to all of the residents who provided the names and contact information of your preferred vendors. We have compiled the lists and they can be viewed at www.gulf-gate-east.com under the contractors section. These contractors are only on this list because one or more of your neighbors recommended them. This list will also be included in the resident directory to be published by the end of the year.
The official Gulf Gate East Newsletter contains vital information about the HOA and upcoming events. It is published to each email address in the official record, 4 times per year (1 per quarter). To update your official records with an email address please click here to download the Compliance Form. Email is the most cost effective way for the HOA to communicate.
Printed copies will be mailed to active owners and residents who do not show an email address in their official record. This method is however costly and time consuming for our volunteer managed HOA. Getting the newsletter from email is the most cost effective communication. It's another way to help keep the annual assessment fees to a minimum.
We have many responsible pet owners in Gulf Gate East who do a great job to insure their pets do not infringe on the rights of others. The HOA deed restrictions along with Sarasota County ordinances support this effort as well.
What do you do if you experience an animal problem with your neighbor, but afraid to talk to them yourself? You may wish to consider using a "Peace Keeping Letter" (recommended by resident Kathy Baker) before calling the Sheriff. A responsible pet owner will appreciate the notice and do whatever necessary to eliminate the issue.
However, if a letter doesn't work, the County Sheriff has a solid program to discreetly handle the situation with the pet owners. The Sheriff requires that the complaint come directly from you and not the HOA. The process is quick, professional and highly discreet. If the problem persists, the County will impose fines on the owner and can require a court appearance in front of the Judge.
The Gulf Gate East Color committee developed a comprehensive set of color charts. The charts are to be used as a guideline for homeowners who are planning home improvements. The Home Improvement request form is required as usual in advance of any work.
The association board put together a document portfolio for all Realtors, Property Managers and Agents who conduct business transactions in Gulf Gate East. The links below contains the HOA submittal forms, instructions and requirements for closing a sale, lease or rental on all properties in GGE. Click to download a copy of the PDF files: